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Position Description

Safety & Training Coordinator

Opening Date: July 15^th, 2025

Salary Range: $37.55/hour to $42.68/hour

Plus longevity Steps at 10, 15, and 20 Years

Closing Date: Open until Filled – First Review July 29^th, 2025

Valley Transit provides “employee-only” fully paid premiums for medical, dental, life and long-term disability through the Public Employees Benefits Board (PEBB). Qualifying dependents may be enrolled at the employee’s expense. A $24,000 Basic Life insurance policy is provided through the Washington Counties Insurance Fund. Employer and employee contributions are made to the State of Washington Public Employees Retirement System (PERS). Employees have the option to enroll in the State of Washington Department of Retirement System’s deferred Compensation program. Employees also have the option to enroll in additional benefits which include Employee-Paid Long-Term Disability, Employee-Paid Flexible Benefits through American Family Life Assurance Company (AFLAC) and additional Employee-Paid Life Insurance coverage through MetLife. Valley Transit grants annual paid vacation to regular full-time employees, which starts at 8 hours per month and increases with continuous employment. All employees are eligible to accrue Washington Paid Sick Leave at a rate of 1 hour for every 40 hours worked, in addition, full-time employees will accrue Valley Transit Paid Sick Leave at a rate of .02115 per eligible paid hour. Eight paid holidays are provided annually. For specific operational roles, work may be required on certain holidays, with appropriate holiday compensation provided. Employees are paid four floating holidays each calendar year. The number of paid floating holidays increases with continuous employment.

NATURE OF POSITION: Performs a variety of administrative, policy, and training support functions for Valley Transit. This position supports policy analysis of related federal, state, and local regulations as applied to Valley Transit, tracking, researching, and analyzing information in support of the General Manager. Additionally, this role supports the development, implementation, and long-term maintenance of Valley Transit training programs, as well as delivering in-house marketing of available training opportunities to employees, and providing necessary information. This role serves as the agency’s Chief Safety Officer.

REQUIRED MINIMUM QUALIFICATIONS: Bachelor’s Degree in Public Administration, Business Administration, or related field, and 1-3 years of increasing responsibility in the public sector or an equivalent combination of education and experience. Must have at least 2 years of experience driving a transit bus or 2 years of experience as a Behind-The-Wheel (BTW) training instructor. Candidates with only one (1) year of experience driving a transit bus may obtain the additional year of experience required by the Federal Motor Carrier Safety Administration (FMCSA) by conducting New Operator Training with Valley Transit training staff. After 12 months of supervised training, an individual can be certified to conduct training classes independently.

APPLICATION AND SELECTION PROCEDURE: A completed Valley Transit application is required to apply. A paper application can be obtained at our administrative office located at 1401 W Rose Street, Walla Walla, WA 99362.

Applicants whose experience most closely meets the requirements of the position will be invited to continue in the selection process, which will consist of an oral panel interview, reference inquiries and criminal background check.

REASONABLE ACCOMMODATION: Valley Transit will provide reasonable accommodation to disabled applicants if requested. Please notify the Human Resources office at least 5 days prior to the need.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.

Valley Transit complies with Title VI, ADA, and other applicable Federal Civil Rights Laws and does not discriminate on the basis of race, color, national origin, age, disability, religion, Veteran status, sexual orientation, gender identity, or sex in employment or the provisions of service. Equal Opportunity Employer.

_______________________________________________________________________________________________________________________________________________________________________________________________________JOB DESCRIPTION

Safety & Training Coordinator

Department: Administration

Employee Group: Non-represented

Reports To: General Manager

FLSA Status: Exempt

At Valley Transit our Mission is to provide high quality and efficient public transportation services that are responsive to the needs of our entire community; promoting quality of life and a healthy economy.

Position Summary:

Under the direction of the General Manager, this position performs a wide variety of administrative, policy, and training support functions for Valley Transit. This position supports policy analysis of relevant federal, state, and local regulations as applied to Valley Transit, and tracking, researching, and analyzing information in support of the General Manager. Additionally, this role supports the development, implementation, and long-term maintenance of Valley Transit training programs, as well as delivering in-house marketing of available training opportunities to employees, and providing necessary information. Because work and information in this role may be of a confidential nature, the exercise of discretion and tact is required. The supportive nature of this role also requires an individual with sufficient initiative and independent judgment. This role serves as the agency’s Chief Safety Officer.

Essential Duties and Responsibilities:

• Provides varied, complex, responsive, and confidential administrative assistance to the executive management team.
• Identifies and monitors safety issues and implements necessary corrective action in a timely manner. Reports all variances and problems to the General Manager.
• Type a variety of documents, including correspondence, reports, technical specifications, meeting minutes, memoranda, and other written materials or documentation.
• Develops and manages various programs at the agency, including: coordinating the Travel Training program and serving as the Subject Matter Expert for all training topics unless highly specialized training has been delegated to an in-department resource.
• As directed by the General Manager, work on special projects using independent judgment, collaborative team building skills, sensitivity to the cultural environment of Valley Transit, and confidentiality, in the timely completion of assignments.
• Trains and motivates employees to make full use of individual capabilities, including new operator training and recurrent training.

• Supports training records management through timely creation as delegated, maintenance, and archiving of documents and files to support accuracy.
• Instructs and coaches operators regarding proper safety procedures, defensive driving techniques, public relations with passengers and other motorists, and creation and maintenance of training records.
• Organize and schedule meetings; prepare and assemble meeting materials; attend and record meetings; type and distribute meeting minutes.
• Performs record keeping of training and coaching in partnership with Human Resources.
• Must be able to work independently and use good judgment in emergencies. This position requires dealing with other employees and the public in a positive manner that generates goodwill for Valley Transit and a spirit of teamwork and cooperation among employees and between departments.
• As needed, serve as receptionist, greet and escort visitors; deliver excellent customer service.
• Support design and development of in-house training programs, and assist in the purchase of appropriate outsourced training programs.
• Conduct organization-wide training needs assessment(s) and identify skills or knowledge gaps.
• Host train-the-trainer sessions for internal subject matter experts.
• Research and recommend new training methods.
• Perform all safety and health responsibilities for the Safety Officer as detailed in the Public Transit Agency Safety Plan (PTASP).
• Perform other duties as assigned.

The omission of specific statements of duties above does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Requirements:

§ Must have, or be able to obtain within 60 days, a Class “B” Commercial Driver’s License with Passenger Endorsement, and Airbrake restriction removed.

§ Must have at least 2 years of experience driving a transit bus or 2 years of experience as a Behind-The-Wheel (BTW) training instructor. Candidates with only one (1) year of experience driving a transit bus may obtain the additional year of experience required by the Federal Motor Carrier Safety Administration (FMCSA) by conducting New Operator Training with Valley Transit training staff. After 12 months of supervised training; an individual will be certified to conduct training classes independently.

§ Must have, or be able to obtain within three months, a First Aid and CPR card.

§ Analyze safety incident data to identify trends and develop data-driven solutions

§ Accurate transcribing of materials from notes or verbally, and typing 40-50-words per minute.

§ Interpret and implement Federal, State, and local laws, rules, codes, and regulations related to assigned activities.

§ Ability to compose concise and factual reports and documents, and to express ideas effectively, verbally, and in writing; using correct grammar, spelling, punctuation, and vocabulary.

§ Work in a highly-visible and demanding environment, adjust to changing priorities and deadlines with poise and confidence.

§ Learn new technologies, policies, procedures, and guidelines established by professional organizations and/or governing agencies.

§ Exercise sound judgment and decision-making skills.

§ Relate to and handle various personalities and possess an awareness of human needs, and deal with stressful situations in a calm and professional manner.

§ Dedication to collaboration by sharing time and knowledge with others, and adjusting priorities as circumstances dictate.

§ Proficiently utilize office equipment and other relevant technology (software and systems) to meet business needs.

§ Demonstrated awareness and respect of cultural and individual values; treats all people with dignity, courtesy, and respect.

§ Passion for innovation represented in considering new approaches to situations, and encouraging ideas and improvements.

§ Must not have been convicted of any violation of law involving crimes against people or of moral turpitude.

Education:

Bachelor’s Degree in Public Administration, Business Administration, or related field, and 2-3 years of increasing responsibility in the public sector or an equivalent combination of education and experience.

Preferred Qualifications:

• Hands-on experience delivering multiple training events in an office setting
• Prior Public Transportation knowledge and experience
• Prior education in Design Thinking and adult education principles
• Prior safety and security training

Essential Functions of the Position:

Dependable attendance and on-time performance are required. The Safety & Training Coordinator may be required to lift objects up to 25 pounds and heavier objects in emergencies when evacuating a vehicle. Must be physically able to reach vehicle controls, adjust the driver’s seat, destination signs, and rear-view mirrors.

The Safety & Training Coordinator must be able to operate and instruct others in the operation of bus wheelchair lifts and wheelchair restraint systems. Must be able to maneuver passengers in wheelchairs on and off vehicles. Must be able to speak clearly to give directions. Communication via two-way radio may be utilized during training.

Must be able to perform the duties of this safety-sensitive position without imposing an undue risk of harm to the health and safety of self, other employees, or the public. As such, the employee will be subject to random drug and alcohol screening. All employees must abide by agency policies, rules, and regulations. If a job offer is extended, employment may be conditioned upon successful completion of a pre-employment physical, including a drug and alcohol screen.

Work Environment:

Work is primarily performed in an office environment where noise, distractions, and lack of privacy may be present; generally sedentary in nature. Intermittently, training will be performed in vehicles, exposing the employee to noise, vibration, exhaust fumes, and inclement weather. This position may require attendance at employee and/or public meetings, sometimes held in the evenings. May involve travel for training or industry meetings as assigned. Typical office equipment for the job includes: multi-line phone system, computer, printer, fax machine, photocopier, shared networks, 10-key calculator, and several Windows-based software programs.

Wages and Benefits:

Salary Range: $37.55 - $42.68 per hour, plus longevity Steps: 10yr, 15yr, 20yr.

Valley Transit provides:

· Valley Transit provides “employee-only” premiums for medical, dental, life and long-term disability through the Public Employees Benefits Board (PEBB). Qualifying dependents may be enrolled at the employee’s expense. These premiums are determined annually subject to the Employer Contribution Cap and Employer Pooling Assistance.

· A $24,000 Basic Life insurance policy is provided through the Washington Counties Insurance Fund. Pet insurance is also available through Washington Counties Insurance Fund.

· Employer and employee contributions are made to the State of Washington Public Employees Retirement System (PERS).

· Employees have the option to enroll in the State of Washington Department of Retirement System’s deferred Compensation program.

· Employees also have the option to enroll in additional benefits which include Employee-Paid Long-Term Disability, Employee-Paid Flexible Benefits through American Family Life Assurance Company (AFLAC) and additional Employee-Paid Life Insurance coverage and pet insurance through MetLife.

· Paid vacation to regular full-time employees starts at 8 hours per month and increases with continuous employment.

· All employees are eligible to accrue Washington Paid Sick Leave at a rate of 1 hour for every 40 hours worked. In addition, employees will accrue Valley Transit Paid Sick Leave at a rate of .02115 per eligible paid hour.

· Employees will receive six (6) paid Holidays and four (4) Floating Holidays each calendar year. The number of paid Floating Holidays increases with continuous employment.

· Valley Transit provides limited reimbursement for the purchase of job-related clothing and supplies, depending on the job classification.

Valley Transit provides limited reimbursement for the purchase of job-related clothing and supplies depending on the job classification.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.